Booth Registration is full  

Vendors are welcome to attend

as a supplier for a $100 fee

If you are interested in sharing or getting on a waiting list
please contact:

Cindy Tilton-904.672.7099

ctilton@helmsbriscoe.com

Tradeshow & Booth Information:

The afternoon begins at 4:00pm, with a networking component which allows attending planners to schedule a one-on-one appointment with the vendor of their choice.  Following the networking component the tradeshow floor will be open for you to showcase your companies latest INNOVATIONS to meeting planners from all over the North Florida.  

Meet and greet the meeting planners from associations and corporations throughout North Florida to discuss the latest trends in the industry.  Exhibits will be opened from 5:00-7:00p.m., allowing meeting planners a chance to experience all that your company has to offer. There will be prizes drawn and  a Reception from 5:30-7:00 p.m. on the exhibit floor.

The cost is $350.00 per booth registration and payment before August 1st, 2011 and includes the afternoon networking sessions and reception during the tradeshow. After August 1st, 2011, the cost is $400.00. 

Each tabletop can accommodate two people.   You can represent other hotels and/or share the table with another property/company with no additional charge.

   Registration

1. Registration before August 1st, 2011, is $350.00.  This includes; exhibit booth, networking session, and reception for one person
2. Additional exhibitor registration is $50.  This includes; networking session, and reception for one person. 
3. Non-exhibiting registration is $100.  This includes; networking session, and reception for one person. 
4.  Booth Spaces are 8’ x 10’, pipe and drape with 3’ sidewalls. A maximum of two may be purchased if needed. 
5. Tradeshow Guidelines are outlined below.  By registering, you are accepting the guidelines as outlined. 
6. Registration Deadline is Aug. 1st, 2011.

Trade Show Guidelines

Booth Dimensions and Information

Table Top Exhibit will be 8'x10'.  Booth backgrounds will be 8’ high and side rails will be 3’ high.  Tabletop and floor displays are permitted.  Booths cannot exceed the 8’ backdrop without permission from show coordinators.  The show is in a carpeted ballroom.  Innovations will assign booth spaces.

The following is supplied:   

• Booth identification sign
• Pipe and Drape
• One Skirted 6’ Table

The $350* fee per booth includes the following:              

• Reservations for 1 exhibitor
• Network appointments & Reception for 1
• Listing in all exhibitor publications     
• 10 Meeting Planner Invitation Postcards

Move-In

• Exhibitor set up is 11:00am. Sept. 1st, 2011. 
• All booths must be completely set up by 2:00pm

Overnight Accommodations:

• The Wyndham Riverwalk does have a group rate that is offered the evening of the 16^th.

Exhibitor Registration and Housing 

• Suppliers may attend the Innovations Tradeshow, networking session and reception only if they are registered as one of the exhibitor personnel or if they have paid the non-exhibiting cost of $100 per person. 

Limitations

• A maximum of three individuals may participate in one exhibit booth.   No more than two booths can be joined together.  Tradeshow will feature only 60 exhibitors.  Space is on a first-come, first-served basis. 

Meeting Planner Listing

• At registration, meeting professional attendee listings will be provided for each $350.00/$400.00 registration.

Special Instruction

• The sponsoring participants will forfeit any exhibit space not occupied by Sept. 1st, 2011 and the space may be reassigned by Innovations without refund to original exhibitor.  Furthermore, each vendor is required to keep its space fully staffed until the end of the show.  No packing may begin until after the show adjourns.  All vendor material must be removed by end of the show day, after the conclusion of the show.  Exhibitors may not schedule activities or events that conflict with the Innovations educational seminar and tradeshow in any way.  Violators will not be allowed to exhibit in future Innovations events for 2 years.

Cancellation  

• Prior to August 1st, 2011, refunds will be given, less a cancellation charge of $100.00.  There will be no refunds for cancellation after August 1st, 2011. All requests for cancellation must be made in writing and received no later than August 1st, 2011.  In the event the exhibitor fails to set up within or occupy its assigned booth by the time noted in the Exhibitor Information Package, the space may be resold.  In this instance, the exhibitor will not be entitled to a refund of any sums paid.  Exhibitor may not sublet or assign the rights to space.
• If  because of war, fire, strike, government regulation, public catastrophe, act of God or the public enemy, or other cause beyond the control of Innovations the event or any part thereof, is prevented from being held or is cancelled, or the exhibit space becomes unavailable, Cheryl Schreiner and Associates shall determine and refund to the exhibitor its proportionate share of the balance of the aggregate exhibit fee received which remains after deducting expenses incurred by Innovations, and reasonable compensation to Innovations, but in no case shall the amount of refund to the exhibitor exceed the amount of exhibit fee paid and Innovations, shall have no further liability to the exhibitor.

Exhibitor Registration: